School Grant Proposal Template
A complete proposal structure: need, project, outcomes, budget, sustainability. For: Teachers, schools and districts
Cover information
- Applicant (school or district) name and address:
- Contact name, title, email, phone:
- Funder and programme name:
- Amount requested: $
- Project dates (start – end):
1. Project summary (100 words)
- In two or three sentences: who will benefit, what you will do, and what will change.
2. Statement of need
- Describe the students and community you serve (enrolment, grades, free/reduced lunch %, other context):
- What specific problem or gap exists? Include at least one data point and its source:
- Why does this need matter now?
3. Project description
- What will students and staff do? List the main activities:
- Who will lead the project and what is their experience?
- How does this align with the funder's stated priorities?
4. Goals and measurable outcomes
- Goal 1 / how you will measure it / target:
- Goal 2 / how you will measure it / target:
- When and how will you collect evidence?
5. Timeline
- Month / milestone / responsible person (repeat for each milestone):
6. Budget summary
- Attach the itemised Project Budget. Total project cost: $
- Other funding or in-kind contributions: $
- Amount requested from this funder: $
7. Sustainability
- How will the project continue after the grant period (staff, budget lines, partners)?
8. Attachments checklist
- Itemised budget
- Letters of support
- Supplier quotations
- Required forms or signatures
Other templates
- Project Budget Template
- Grant Application Checklist
- Letter of Support Template
- School Needs Assessment Template
- Grant Reporting Template
- Corporate Sponsorship Proposal Template
- Crowdfunding Campaign Checklist
Build your budget online with the Project Budget Planner or draft answers with Smart Apply.